Minutes

Peck Community Center, Inc. - Board Meeting – May 27, 2025

Mission: “The board’s responsibility to the community is to conduct operations of the building in a responsible and business-like manner.”

Bryan opened the meeting at 6:58 p.m.

Officers in attendance: Bryan Bell, Roxana Stitt, Lucretia Smith, Janice Stroud, David Boller, Aleta Boller (absent Linda Wilbur)

Members in attendance: Jonathan Headrick, Sam and Nancy Bell, Julie Bell, Woody Stitt, Jerry Bell

 MINUTES - Roxana Stitt:

The April 2025 minutes were read. Motion to approve the future amendments by Sam Bell. Jonathan Headrick seconded. Passed.

FINANCIAL REPORT – Lucretia Smith

REVENUE

Rentals - $1,085.00

T-shirts - $15.00

Sumner County Election Donation - $50.00

Donations - $500.00

0Car Show - $2,674.80

Total Revenue - $4,324.80

EXPENSES

Evergy - $105.11

Black Hills Energy - $38.84

Peck Improvement District - $60.00

Farm Bureau Insurance - $221.68

Car Show Food - $969.40

Building Improvements $10.00

Office/Building supplies (tables) - $654.87

Total Expenses - $2,049.90

Opening Balance - $7,059.79

Ending Balance - $9,334.69

Committee Meeting

Farmer’s Market

Janice - More people are signing up. Kansas Cattle almost sold out of their meat. People have asked if we can sell Peck CC t-shirts at the next market.

Woody - How many were here? Janice - the first one were 4, the second were 5. Sam - How many are signed up for June? Janice - I think there are 7. Roxana - How do we get more Farmer’s Market Vendors? Jess - With more products coming into season, will that help? Aleta - Janice, is it worth your time and effort to do this? 

Jess - To keep the books straight, the rental money needs to go into the books, then the receipt for the signs needs to be given to the treasurer. Also, can we call it the Peck Market instead of a Farmer's Market if we are offering more items? 

Dave - We need to help Janice promote this. Jonathan Headrick offered to help Janice at the next market in June.

Bingo - 

Bingo will be June 21 from 5:30 - 8:00. We will be using left over food from the car show. Our expenses will be minimal because we have cards from last year. We may have to purchase more daubers. We have mostly gift cards and a couple of Lego packages for the 10 rounds. We have a 2 person wine tasting for the grand prize. We also have left over coupons from the car show that we an use at Bingo. Last year we made about $1000 but had $300 in expenses. This year we should have a better profit.

We will be set up to buy at the door or online. Bear will be making fliers and be advertising online. We will advertise that food will be available when th doors open at 5:30. John Carter will be the caller. We will use the TV for the bingo and we will have the candy vendor again. We will need help at the food table and clean up.  This is a lower man power activity. This is an all-age activity which should be a good draw.

Set up will be around 3:30 p.m. for tables and chairs.

Calendar

May 31 - Banquet - McKay

               Classroom - Stroud

June 7 - Banquet - Granillo

June 17 - London Township

June 21 - Farmer’s Market

                Classroom - Stroud

                Bingo

June 28 - Banquet - Stamback

June 30 - Board Meeting

Old Business

1. Car Show - Car count was down, but we made the best of it. Thanks to everyone who came to make it work. We got lots of comments about the goody bags, door prizes, raffle prizes, etc.  We had great weather, but we were competing with other shows and a lot of graduations. Tailor Remodeling was very happy with their display and how often they were mentioned. The people who made the trophies were also happy. We did have about the same amount of spectators because we had the same amout of food sales. 

The 2026 Car Show will be May 16, 2025.

We have someone who has offered to DJ for free next year. 

2. We have purchased 6 white tables for the classroom, so we now have lightweight tables for both rooms. We still need to purchase one more trashcan for the classroom.

3. We still need volunteers to help clean the building before rentals.

4. Kim proposed we get together just for a fun evening/hang out for our volunteers. This would be a great thank you party for morale. We will meet June 13 at 6:00 p.m.  BYOB and bring snack foods and lawn chairs. 

5. Lucretia - Let’s start a group text about working at the community center so we all know when things are getting done.

6. Bryan - There is a low spot in the township road. I don’t know what’s going on. 

7. We did get the swings up and the concrete poured under the shelter house before the car show. There is a dedication sign hanging for Sam and Nancy Bell. 

New Business

1. The Soup Supper will be November 8 from 5 - 8.

2. The Car Show will be May 16, 2026.

3. We have the funds to get the new floor for the big room.  Will send someone to pick it out.  Will send out a group text for the install once it has been purchased. Aleta is volunteering to help since she has a system. Plan is to go with a lighter color floor. Plan is to go to middle of the road for pricing. 

4. Need to set a work day in the next few months to reorganize the 3rd room.

Miscellaneous Business  

Jess to work with Roxana to set up a PCC GroupMe

Our next meeting will be June 30, 2025, 7:00 p.m. at the Peck Community Center.

Motioned to adjourn by Woody Stitt; seconded by Julie Bell. Passed.

Meeting adjourned at 7:59 p.m.