October 2023 Minutes

Peck Community Center, Inc.

Board Meeting – October 30, 2023

Mission: “The board’s responsibility to the community is to conduct operations of the building in a responsible and business-like manner.”

Bryan Bell opened the meeting at 6:57 p.m.

Officers in attendance: Bryan Bell, Roxana Stitt, David Boller, Aleta Boller. Lucretia Smith, Linda Wilbur. Janice Stroud

Members in attendance: Julie Bell, Sam Bell, Nancy Bell, Woody Stitt

MINUTES - Roxana Stitt:

The September 2023 minutes were read/ Motion by David Boller  to accept minutes. Seconded by Sam Bell. Passed.

FINANCIAL REPORT – Lucretia Smith

Rentals $100

Flea Market $400

Chicken Dinner $1,352

Total Revenue - $1852.00

Evergy - $190.08

Black Hills - $44.30

PID - $60.00

Farm Bureau - $186.25

Chicken Dinner - $139.21

Building Improvements - $2,112.32

Total Expenses - $2731.16

Opening Balance- $5700.48

Closing Balance - $4821.32

 Janice Bell moved to accept the financial report. Seconded by David Boller . Passed.

COMMITTEE REPORTS: 

Chicken Dinner – Bryan Bell 

Soup Supper – Julie Bell  

We only need tea bags, lemonade mix, more bowls and some small plates, butter, more desserts. Diane Hahn donated $20 for dinner rolls.  Andy Craft’s mother, Vicky will make a pan of brownies. Andy will also pick up bowls. 

Janice – What about take out? Janice – I got some last year from Dollar General. 

Lucretia – I recommend you find more servers. That night gets long.  Janice – You might check with Ann Lassey. She helped last year. 

December Craft Show    21 Vendors expected for Christmas show. All tax work is in for the vendors. List of all vendors must be turned into the state. We need to put next year’s events on the calendar because vendors sign up months in advance. I will have that ready for next month’s meeting. 

Roxana would like to see us just focus on three main events – Car Show, Soup Supper, and Christmas Fair.

Calendar - Bryan Bell - Upcoming rentals

Soup Supper – Nov 4 Banquet room – Nov 12 Township on 14

Banquet room – Nov 18 Banquet room – Nov 23 Banquet room – Nov 25.

Car Show – Tentative date for the show will be May 18th.

Old Business 

1. Discussion for raising rent in January 2024. 

Peck residents - $50/hr for 2 hr minimum   $35/hr for 2 hr minimum

Non-residents - $100/hr for 3 hr minimum  $60/hr for 3 hr minimum

Commercial – to be determined by event

Possible discount for additional hours. 

Set prices for all day rental? So many hours OR all day?

We do still offer free time for set up.

David – I think it would be easier to just raise our price by 40% or 50% and keep it a flat rate.

Maybe look at the time frames if two people want to book on the same day.

Janice – I like the idea of a flat price.

 New Business

1. Diane Anderson Reeder – It would be nice to add artwork to the walls to decorate. Maybe have kids make pictures that represent Peck to them. It could possibly be a donation raffle to raise money. 

Janice – What about the big advertising mural that used to be on the old building? Bryan – It is in the storage room. We are looking for a place to donate it, but so far, no one wants it. 

Andy – Several people have asked about getting a copy of the Peck Centennial Book.

Janice – I have talked to a few people about reprinting it. We are running into copyright problems with some of the printers, but the original printer is dead, and the print company is no longer in business. 

Miscellaneous Business – 

Lucretia – We had a wedding here two weeks ago and I was a guest. We got a nastygram from one of the persons who helped clean up because we did not give them back their damage deposit. 

1. There was paint off the wall from command strips that had to be mudded and repainted

2. The floors were severely scratched up and had to be repainted

3. Packing tape was used on the walls that wasn’t removed

4. Tables and chairs were left out

5. On the rental agreement, they should have had an opportunity to come back and fix the issues

As a friend of the family, I put up the tables and chairs. I am requesting a partial return of the deposit for the minor damage.

Bryan – the cost of paint was $75.

Lucretia – In the future, we need to tell them to leave the command strips up and we will take them down. 

Bryan – If you want to give them back $50, go ahead and we will consider this a learning event.

Our next meeting will be November 27, 2023, 7:00 p.m. at the Peck Community Center

Motioned to adjourn by Julie Bell ; seconded by Sam Bell . Passed.

Meeting adjourned at 7:46 p.m.